Understanding the Requirements of Apostille

An apostille is a certificate issued to authenticate the origin of a public document, such as a birth certificate, marriage certificate, educational diploma, or other official documents, for use in countries that are part of the Hague Convention of 1961. The apostille ensures that documents are recognized as valid in foreign countries without the need for further certification.

Key Requirements for Obtaining an Apostille:

Eligible Documents:  

Apostilles are typically issued for official documents issued by government authorities. These may include birth certificates, marriage certificates, educational transcripts, diplomas, legal documents, and more. Personal documents like wills or private contracts are generally not eligible for apostille.


In many cases, documents need to be notarized by a licensed notary public before they can be apostilled. This step ensures the authenticity of the document’s signature and content.

Government Issued Documents:

The document must be an original or a certified copy issued by a recognized government authority. Photocopies or notarized copies of photocopies are generally not accepted for apostille.

Correct Format: 

The document should follow the standard format recognized by the issuing authority. This might include specific seals, signatures, and formatting requirements.

Clear and Legible: 

The document’s content must be clear, legible, and in the official language of the issuing country. If the document is in a language other than the official language of the receiving country, a certified translation might be required.

Country-Specific Rules: 

Different countries may have specific rules and requirements for obtaining an apostille. These can include the type of documents eligible for apostille, the relevant government agency responsible for issuing apostilles, and any additional steps needed.

Apostille Certificate: 

Once the document is notarized and meets all requirements, an apostille certificate is issued by the appropriate government authority. This certificate is attached to the document or issued as a separate page, providing information about the issuing authority, the date of issuance, and a unique reference number. You can get apostille services in Bangalore from the best agency.


The apostille can be verified online using the reference number provided on the certificate. This allows officials in the receiving country to confirm the authenticity of the apostille.

Applicant’s Identity: 

The person requesting the apostille may need to provide proof of their identity and relationship to the document, especially for personal documents like birth certificates.


There is usually a fee associated with obtaining an apostille. The fee amount and payment methods can vary based on the issuing authority and country.


Obtaining an apostille is essential when you need to use official documents in a foreign country that is part of the Hague Convention. By adhering to the requirements outlined by the issuing authority and ensuring the document’s authenticity, you can successfully obtain an apostille and have your documents recognized internationally. Remember that these requirements can vary from country to country, so it’s always best to check with the relevant authority or consult legal experts familiar with the process for accurate and up-to-date information.